What’s your personal social media policy?

24 08 2011

Working through a social media policy for work is a good reminder of the issues social media can have for the individual.

We have all heard the horror stories – career-limiting photographs and postings that last forever. Employees facing disciplinary action, losing jobs or being screened out in interviews because of social media information. People being sued for defamation. Workplace bullying following employees home.

Here are some thoughts on defensive social media management.

1. Be clear about who each social media forum is for. For instance for me, Facebook is for friends, LinkedIn is for current and former work colleagues and Twitter is for anyone. I am very clear about this to avoid giving offense. I do not have work-related people on my Facebook site. It is too easy for an innocent comment to be misconstrued to relate to a specific work-related activity. On the other hand, I know people who do have work colleagues on their Facebook site. That’s fine too, but once you have made the decision you need to post appropriately. Remember who is there.

2. Make sure your privacy settings are high. This is basic common sense, but it never ceases to amaze the number of people who have low or no privacy settings. It’s a big world out there people, not everyone has good intentions!

3. Be aware that no matter what your privacy settings, information gets out. A friend does a screen grab of a funny picture or posting you have put up, shares a comment you have posted, you comment on a friend’s site only to find that some of their friends know you as well.

4. Be careful which Facebook groups you join – despite your privacy settings your comments on someone else’s, or a group’s, page might show up on a google search. Just “liking” a page sometimes shows up.

5. Alcohol and social media do not mix if you want a career!

6. Be careful about what you find humourous, including the postings you repost. Just because it wasn’t your writing or your opinion, having it against your name for reposting may look bad.

7. Google yourself from time to time and see what pops up. Mine generally covers work related activities (quotes in media, reports presented, documents authored and conference presentations, etc) and some recreational activities including notice boards I have left comments on. I did once find an obituary in my name – I have an unusual double barrelled surname so this was slightly alarming. Turns out to be an 82 year old woman who died in Texas. I believe in coincidence!

8. Do you have a common (ie: popular) name? Is there some way you can differentiate yourself from others with similar names – particularly if they are in unsavoury businesses or making ill-advised comments you do not want associated with yourself. You need to be either clearly identified as to which comments are you (if your strategy is to make your profile stand out online), or be anonymous in the crowd of people with the same name.

9. If you find defamatory comments about yourself, request that the user remove them. If that doesn’t work, request that the site owner removes them. And remember, libel is libel, even if it happens in cyber-space.

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